691800 - Accounting Administrative Specialist

Job Description

  Looking for a place to start your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for an Accounting Administrative Specialist in our office locations through the South Region in GA, AL, FL, LA, NC, SC, TN, TX. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.comESSENTIAL DUTIES AND RESPONSIBILITIES

• Interface with the accounting staff and the Project Manager to ensure compliance with timesheets, expense reports, prebills, backup, direct bill, collections of invoices, and other accounting functions;
• Preparation of paperwork such as project set up forms, MSA’s for clients as well as subcontractors and proposals are completed timely;
• Set up and maintain branch contract and invoicing files. Upload to SharePoint, a copy of all fully executed contracts, addenda, and invoices;
• Pull back-up for billing;
• Oversee vendor email addresses as needed;
• Maintain files on standard company documents (standard consulting agreement, standard subcontractor agreement, statement of testing services, etc.);
• Work with Project Administrators in Updating Project Maintenance information in BST including but not limited to Demographics and Rate Schedules;
• Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy; code and record expense reports of all projects owned by the respective branch; research and follow-up on any errors and omissions from expense reports;
• Perform electronic timesheet administration procedures;
• Perform data entry of unit pricing transactions to be added to client billings;
• Photocopy expense reports, and other supporting documentation for inclusion with invoices as required under the terms of contracts;
• Generate prebilling reports for distribution to Project Managers for review;
• Correlate and cross reference supporting documentation, such as expense receipts, that must accompany client invoices; attach to draft invoices; and provide to Project Manager for final review and approval;
• Print and distribute accounts receivable aging reports, project effort reports, and revenue calculations with Project Managers;
• Print any additional management reports requested by Project Managers;
• Uploading supplier invoices to the Supplier Portal; and
• Perform related work as required.

Is this the right position to help you achieve your professional goals? Some of the key responsibilities for the position include:The individual will perform assignments under the supervision of the Regional Project Administrator and may be required to perform tasks in other areas as needed.EDUCATION AND LICENSURE

• High School diploma or General Education Degree (GED). (required)

SKILLS, EXPERIENCE AND QUALIFICATIONS

• At least 2 years of administrative experience; or equivalent combination of education and experience and training that provides the required knowledge, skills and abilities to perform the essential functions of the jobs. (required)
• Minimum of one (1) year of experience in accounting.
• Ability to stand, walk, use hands to finer, handle or feel; reach with arms and hands and talk and hear from prolonged periods of time. (required)
• Specific vision abilities for this position include near and far vision.
• Working knowledge of MS Office. (required)
• Knowledge of basic Accounting procedures. (required)
• Ability to read, write, and comprehend simple instructions, short correspondence, and memos. (required)
• Valid U.S. driver’s license and satisfactory driving record for business travel. (required)

CULTURE/EEO STATEMENTGeosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus the passion for excellence and quality.Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting http://www.geosyntec.com/careers/.We are proud to offer our employees a highly competitive benefits package. Learn more by visiting http://www.geosyntec.com/careers/employee-benefits.Equal Opportunity and Affirmative Action Employer including minorities, females, protected veterans, individuals with disabilities, sexual orientation, and gender identity.