Administrative Assistant

Job Description

Part-Time Administrative AssistantWeaver Consultants Group is seeking a Part-Time Administrative Assistant in our Granger, Indiana office. This person will be the first impression for all incoming calls and visitors and support all Practice groups, Principals, and the Executive Assistant. Additionally, this individual will assist with all projects as needed. The responsibilities are as follows:  Responsibilities:  

• Answer all incoming calls with a pleasant voice and efficiently transfer calls to the appropriate party
• Greet all customers and clients in a friendly and professional manner and communicate arrival to the appropriate party
• Compile, print, bind and ship reports in a timely manner
• Sort and deliver all incoming mail to the appropriate party daily
• Receive all incoming packages and deliver them to the appropriate party daily
• Manage all outgoing mail and packages to be ready for pick up by end of business day
  • To include UPS, FedEx shipments
• Order and keep inventory of office and kitchen supplies
• Assist in the support all practice groups and Principals by typing project notes and agendas, assisting with the writing of proposals, and correspondence within established deadlines
• Track and format all employee professional resumes
• Assist in the planning and implementation of company events
• Other projects as assigned
• Provide back up to admin staff by assisting with timesheet entry, expense reports, credit card reconciliation, and weekly reports
• Manage Office Lists and adding new hires
  • Phone Extension List
  • Phone Extension List with Email
  • Birthday List
  • New Hire Office Setup
• Keep Public Areas Organized
  • Print Room
  • Mail Area
  • File Room
  • Friend Fridge
• Help Setup/Clean Up Catered Food

   Qualifications: 

• A strong phone presence
• Experience in reception or in an office setting required
• Proficiency in Microsoft Office Suite specifically Excel, Word, Adobe, Outlook, and Power Point
• Notary Preferred
• Data entry experience

  This is a part time position for 20 hours/wk.  This is an in office position.  Mondays are a mandatory work day. From its inception in 1991, Weaver Consultants Group has been founded upon the tenets of attentive and responsive customer service, strong project management, and solid internal financial controls. The quality of our people, our focus on understanding and responding to our clients' needs, and our application of good business management practices have resulted in most new projects originating from our existing customer base. Over the years, our professionals have faced the challenges of a constantly changing industry. Shifting federal and state regulations, cultural trends, and technical innovations have vastly impacted the way businesses work. Throughout it all, our team has remained dedicated to our clients, helping to identify pragmatic solutions to help them achieve their business objectives.Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team! EOE/AA/M/F/Vet/Disability Weaver Consultants Group maintains a drug-free workplace.