753804 - Administrative Specialist (Part-Time)

Job Description

  Looking for a place to start your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have a part-time opportunity available for Administrative Office Support in our San Diego, CA office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors, as well as communicating with vendors. primary responsibilities include processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments, organizing meetings/events, processing expense reports and vendor invoices, and assisting with other administrative tasks. This position requires strong attention to detail.Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.comESSENTIAL DUTIES AND RESPONSIBILITIESIs this the right position to help you achieve your professional goals? Some of the key responsibilities for the position include:

• Assist office staff and Manager with assigned administrative tasks;
• Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office;
• Assist with coordination of employee functions and events;
• Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar, and format consistency, making appropriate changes;
• Organize and prioritize information and calls; create logs and databases;
• Word process and assemble proposals and reports to meet project deadlines coordinate and assist with reproduction needs, and other project related duties;
• Assist in processing timesheets, expense reports, etc. as needed;
• Maintain office supply and office furniture and equipment inventory and maintenance;
• Place service calls for all office equipment and field vehicle repair and maintenance;
• Set up, manage, and inventory the office’s copier repair services;
• Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors;
• Act as liaison between branch personnel and property management firm for maintenance of office space;
• Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly;
• Assist Manager with training new support staff;
• Assist with receptionist duties as needed;
• Assist with local business errands as needed; and
• Perform other administrative functions, as required.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE

• High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Accurate typing skills of a minimum of 40 to 50 wpm. (required)
• Must be organized and able to multi-task. (required)
• Availability to work overtime on short notice as required by project demands. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

CULTURE/EEO STATEMENTGeosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus the passion for excellence and quality.Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting http://www.geosyntec.com/careers/.We are proud to offer our employees a highly competitive benefits package. Learn more by visiting http://www.geosyntec.com/careers/employee-benefits.Equal Opportunity and Affirmative Action Employer including minorities, females, protected veterans, individuals with disabilities, sexual orientation, and gender identity.