Administrative Assistant (w/ focus on construction)

Job Description

  DescriptionYour role at GEI.The DC and MD offices of GEI are seeking a Construction Project Administrator to assist with project field administrative tasks and to support our project teams with the delivery of high-quality work products to our clients. The Construction Project Administrator will work closely with our Project Managers, Client Managers, Senior Leaders, and Technical Staff, to ensure project deliverables meet corporate standards and quality.Essential Responsibilities & DutiesProvide project assistance and field documentation support for investigations, remediations, and construction projects and assist with management of field documentation quality control; preparing and reviewing reports and other documents including Health and Safety Plans; and processing vendor qualification requests and maintaining Certificates of Insurance.Assist with project administration functions such as, reviewing and tracking reports and documents from subcontractors (geotechnical services, surveyors, fabricators, etc.), arranging project required courier services, scheduling meetings, order/purchase supplies for team and project sites by reviewing specifications, and coordinating with subcontractors/vendors for proposals/bids and ongoing projects and track/record correspondence.Create and review daily report documents, photo logs, soil boring logs, and requests for information/clarification in collaboration with Task and Project ManagersCollaborate with Project Managers and field staff to track progress/milestones and to provide operational support and create/maintain project schedules and assist project managers/field managers to update (Microsoft Project) schedules and resources.Prepare project submittals and permit applications that adhere to project specifications, state/county requirements and construction documents.Achieve organizational efficiency for project management tracking to support program and area managers.Minimum QualificationsStrong attention to detail and interpersonal skills.Excellent organizational and grammatical editing skills, as well as outstanding verbal and written communication skills.Advanced knowledge and application of Microsoft Word, Excel, PowerPoint, and Adobe/Bluebeam Revu skills, including automating documents, formatting, and proofreading.Experience with project scheduling software is a plus.Associate or bachelors degree (accounting, business administration, sciences, or similar preferred) with 5+ years of project administration experience.Valid drivers license.Notary license or ability to obtain is preferred.We are GEI.Some of the worlds most pressing problems from climate change to sustainable development, to critical infrastructure and the future of our energy supply need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients most complex challenges.With approximately 60 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.Employee-owned. Employee-focused.As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs we are Client-Centered, Curious, Collaborative, and Community Minded which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEIs career sitehere.GEIs Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Home Office and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More