Secretary

Job Description

The position

For the Engineering and Estimating Department (E&E), based in Rotterdam and Gorinchem, we are in search of a colleague to join our team for a minimum of 32 hours per week. In this developing role, you will provide invaluable support to the Manager and the E&E department. You will be part of a forward-thinking secretarial team, ensuring the department runs with maximum efficiency.The E&E department is at the forefront of international projects across diverse engineering domains, with almost 650 (inter)national colleagues. Our work culture remains informal, we are committed to our work, and we cherish the power of humor.

Your responsibilities

As a forward-looking Secretary, you will serve as the first point of contact for the E&E department. Your responsibilities will include:

• Meticulous management of complex schedules for our management team, harnessing the latest digital tools.
• Seamlessly processing all incoming communications, thanks to your adept use of technologies.
• Providing comprehensive administrative support to the manager and the team, showcasing your proficiency in contemporary office software.
• Skillfully orchestrating events and gatherings.
• Streamlining travel documentation for colleagues, utilizing the latest online resources and services for booking flights, accommodations, visas, and more.
• Develop effective and collaborative working relationships with your key internal customers.
• Be an advocate for and work collaboratively with the wider Secretariat team to ensure support is consistent and seamless and you bring insights to promote continuous improvement of our processes and practices.
• Delivering high standards with attention to detail around all key documentation and requirements.

Success is this role means that you are seen as a valued and trusted right hand to our management and their teams through the delivery of high quality, comprehensive service.

Job requirements

Key Competencies To excel in this role, you should exhibit the following essential competencies:

• Tech-savvy: Proficiency in modern digital tools and platforms is necessary. You should be at ease with the Microsoft Office applications, including Outlook and Teams, and have the ability to adapt to modern technologies.
• Proactive and Flexible: Being ahead of the curve and anticipating the needs of colleagues.
• Time Management: Managing multiple priorities and eliminating roadblocks without being knocked off balance by the unexpected while still delivering a positive experience for all. Can effectively cope with change.
• Outstanding Communicator & Highly collaborative: Good written and verbal communication skills in both Dutch and English are imperative for effective interaction with international colleagues. Competence in online collaboration tools is also expected paired with ability to facilitate effective connections with others.
• Great people person: able to build rapport easily, with an open, engaging and trusting style that enables strong relationships to be built. Ability to adapt style when necessary.
• A good listener: who can quickly understand what is needed (not just what is wanted).
• Problem Solver: use initiative, be a forward thinker. Super attention to detail, incredibly accurate.

Job Requirements We are looking for a tech-savvy, forward-thinking secretary with a service-oriented attitude. To qualify for this role, you should meet the following criteria:

1. Minimum vocational education (MBO) level of work and thinking.
2. Proficiency in contemporary digital tools and platforms.
3. A minimum of 3 years of recent experience in a similar role, preferably within a large international organization.
4. Good to excellent command of both Dutch and English, spoken and written, for seamless communication with international colleagues.

Availability for a minimum of 32 hours per week, including Fridays, in Rotterdam. Occasional work in our Gorinchem office may be required. One day of remote work per week is possible.

We offer

We offer you a position in which you will have an important contribution to our mission 'building a better world for future generations'. In addition, we offer you:

• A salary that matches your responsibilities and experience;
• Additional allowances for working on board / on project locations abroad;
• Travel allowance (€0.31 per km) and home office allowance (€2.15 per day);
• 32 leave days per year;
• Variable bonus;
• Pension scheme;
• Collective health insurance (optional);
• Flexible working from home policy, 2 days a week when working on a full-time basis;
• Extensive learning and (personal) development possibilities, including a wide range of online courses via Goodhabitz;
• You can join communities, like Young Van Oord, Van Oord Women and the Van Oord staff association;
• We organise several (sport) events, e.g. winter sport, weekend of sailing, cycling and a motorcycle tour.

About Van Oord

Van Oord is a Dutch family-owned company with more than 150 years of experience as an international marine contractor. The focus is on dredging and marine construction, offshore wind, offshore infrastructure and infrastructure in the Netherlands. Its head office is in Rotterdam. Van Oord employs 4,700 staff, who worked on 187 projects in 35 countries in 2021. The fleet consists of about 70 vessels and a large amount of special-purpose and auxiliary equipment. Van Oord delivers marine ingenuity by using smart, innovative and sustainable solutions to create a better world for future generations.

Do you want to be a part of Van Oord?

Interested? Apply via the application form below. Do you have any questions? Please contact Valerie Bisterbosch.Do you like to know more about and want to stay informed of other vacancies within Van Oord? Climb aboard and follow us on LinkedIn, Instagram, Vimeo and Facebook! Acquisition for this vacancy is not appreciated. #LI-VB1