Marketing Administrative Coordinator

Job Description

  Bloom is currently seeking a Marketing Administrative Coordinator with knowledge in Marketing and Administrative principles. Our family of architects and engineers is growing, and we would love the chance to see if you fit in with the culture we have built. We believe that any person with enough self-motivation can achieve anything, and that everyone deserves the chance to prove themselves. Every new employee brings with them unique talents and perspectives. We see value in that here at Bloom. We have developed a mentor-mentee culture that allows us to all share our experiences with one another; and in return we can all grow personally and professionally. Where you have shortcomings, others in the company may have strengths. Keep that in mind as you read through our preferred additional qualifications below. We see value in anything you can bring to the table; even if it’s something other than what we have listed here.Bloom Companies, LLC is an Equal Opportunity Employer.

Job Description Details

• Lead generation and RFP/RFQ search in identified markets and services.
• Assist with proposal generation and/or review.
• Contract management coordination for certificates of insurance.
• Review client contract and sub-consultant contracts per company standards.
• Apply for new state firm licenses and state filings, submit renewals and updates.
• Oversee company registrations for conferences and trainings.
• Plan and execute travel arrangements including booking flights, train travel, accommodations, and transportation.
• Schedule and assist with preparing presentation materials for quarterly company meetings.
• Responsible for placing orders for company apparel and personal protection equipment with suppliers and managing inventory levels.
• Coordination of new hire responsibilities including company business cards, email signatures, resumes, and license documentation.
• Plan and coordinate meetings, office projects, such as office moves or events.
• Social media management.
• Website development and management.
• Assist with project Public Involvement Services including but not limited to, coordinating meeting logistics, communication via email and door drop, creation of handouts and presentations.
• Other duties as assigned.

Requirements

• Bachelor’s Degree in Marketing, Business Administration, or related field.
• 3+ years of experience.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Experience with Adobe (InDesign, Illustrator, Photoshop) a plus.
• Excellent organizational and time management skills.
• Experience in a fast-paced, dynamic work environment.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize work.
• Must be a self-starter and driven.
• Comfortable with changing priorities and a dynamic work environment.
• Interpersonal skills to interact effectively with all levels of staff and external contacts.
• Experience with proposal writing and generation, a plus.
• Experience with graphic design or presentations, a plus.