Project Assistant - Offshore Wind

Job Description

TypeExperiencedReference numberREF9607ILocationPrinceton NJApply now

Project Assistant – Offshore WindAs our new Project Assistant, you will be part of our global Offshore Wind Team. You will take on responsibility for coordinating and managing project-related tasks and activities as well as supporting project managers and teams in all organizational and administrative matters as well as day-to-day operations.If you crave a challenging role but also flexibility and work life balance, this role may be ideal for you. The position will be based in our Princeton office, but our hybrid work model allows you to split your time between working in the office and working from home.Inviting bright mindsDo you want to push the boundaries of your profession and develop your excellence in an inclusive, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, clients and people around the world.World leader in wind energyRamboll is a world leader in offshore wind with a unique value proposition. We have been involved in more than 70% of all operating offshore wind farms globally. With our international, multidisciplinary and wind energy specific competencies, we are a true full-range service provider for offshore wind energy projects in all its phases. Ramboll supports clients globally to identify, evaluate and quantify both risks and opportunities, allowing them to make well educated, strategic decisions based on practical offshore wind project development, financing and execution experience, combined with world-class engineering know-how.\We are among the very few consultancies in the world, providing engineering services for bottom-fixed as well as floating wind foundations. Since 2007 we have been involved in floating offshore wind and today have a dedicated team of experts supporting clients globally.Within Ramboll, over 500 highly qualified experts are working on onshore and offshore wind projects globally, operating primarily from our 15 key offices across the Nordics, Germany, UK, Poland, Spain, Japan and the US. Our offer

• Opportunity to support the development and execution of the first commercial scale offshore wind projects in the US
• Varied and challenging tasks with a high level of autonomy and empowerment
• An international working environment with flat hierarchies and a motivated team
• A transparent corporate culture shaped by Scandinavian values
• The opportunity to bring in your individual skills and to help shape innovation
• Versatile development opportunities in a dynamic and growing company
• Being part of a growing team and contributing to a novel technology with offshore wind

Your tasks and responsibilitiesAs part of a multidisciplinary project team, you will take on diverse tasks and responsibilities in international projects of varied complexity and scale, such as:

• Support project management in all organizational and administrative matters as well as day-to-day operations
• Coordinate and manage project-related tasks and activities
• Contact person for project managers and bid managers in relation to project administration
• Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments
• Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
• Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
• Maintain accurate and up-to-date attendees lists and minutes for project team meetings
• Prepare and distribute reports for project team
• Handle general internal and external correspondence within the project organization
• Support project team with project controlling and invoicing tasks
• Produce project management progress reports for internal and external stakeholders
• Completion of project status and general maintenance of internal project management tools

 Your qualifications

• Bachelor’s Degree in Business Administration, Business Communication, or similar / or a very motivated self-starter with a successfully completed commercial apprenticeship
• 1-2 years of experience in a project management or administrative role
• Experience with large projects in an international environment, wind or energy industry preferred
• Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
• Experience with MS Project or other project management applications
• Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
• High level of proficiency in written and spoken English
• Ability to thrive in a fast-paced, team environment
• Able to effectively prioritize multiple tasks and make independent decisions
• Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
• High integrity and team spirit, proactively engaging with others and offering support when required

Welcome to our Energy divisionTo meet the fast-paced developments the energy sector is witnessing and overcome the challenges posed by the green transition, Ramboll offers a strategic approach to energy that considers both the energy demand and supply. Our experience and holistic perspective on energy planning enable us to find innovative solutions that provide long-term benefits to our clients, the environment, and society.Ramboll in AmericasFounded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape.  As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.Our Commitment to SustainabilityResponsible business conduct and sustainable practices have been part of Ramboll’s DNA since the company’s inception. Today these principles are an integral part of Our Mission and services and are formalized through our systematic work with the UN sustainable development goals. We are dedicated to taking a leading role in sharing best practices and creating value for clients by delivering solutions that are environmentally, economically, and socially sustainable. We have also committed to ambitious targets to maximize our own sustainability performance and set the industry benchmark.All your information will be kept confidential according to EEO guidelines.