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Job Description

Job Description

This OpportunityWSP is looking for a Document Control Manager to join our Project Controls team in Los Angeles.  Your Impact Duties and Responsibilities:

  • Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.
  • Implement efficient work-flow process, monitor daily activity, implement modifications.
  • Administer the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
  • Work within the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
  • Maintain documentation in SharePoint, SharePoint Online, Ineight, e-Builder, Procore, Aconex, ProjectWise or comparable platforms.
  • Work with Information System Mgmt. Team for access, security and troubleshooting.
  • Knowledge of document management process and procedures and systems 
  • Provide Document Management support to entire project team:
  • Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.           
  • Process Incoming/Outgoing Transmittals and documentation
  • Initiate and track document reviews
  • Master Drawing Control and Drawing Maintenance
  • Monitor and Manage the Electronic Document Management System 
  • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
  • Produce reports on documentation and progress as requested
  • Perform reoccurring training on Document Management Requirements and EDMS use.
  • Optimize Document Control productivity, efficiency, and service quality across all departments.
  • Work with project department leads to ensure timely processing of documentation along with any future updates.         

 Who You Are Minimum Requirements:

  • Bachelor's degree or equivalent
  • Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
  • Working knowledge of SharePoint, SharePoint Online, Procore, ProjectWise, Aconex, InEight or comparable systems.   
  • Advanced computer and word processing skills using MS Office applications including SharePoint
  • Manage/Co-Manage Document Control Team Members as required
  • Excellent interpersonal, written and verbal communication skills
  • Ability to coordinate several high-priority deadlines simultaneously
  • Maintain confidentiality at all times
  • Excellent written and verbal communication skills 
  • Technical knowledge of industry documents, records and data management systems 
  • Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

 WSP Benefits: WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. Compensation:Expected Salary (all locations): $114,000 - $169,290WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law. #LI-MP1