Consultant, Project Management Assistant

Job Description

  Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.We invite you to bring your experience and education into play as you assist Project Managers in our Environment and Health Market as a Project Management Assistant.  You will support project teams across a variety of client-facing projects, spanning product safety and stewardship, site investigation and remediation, due diligence, air quality, ecosystem services, and environmental permitting and compliance.To succeed in this role, the desire to work collaboratively with project teams to promote functionality and enhance project delivery is important.  The ideal candidate will be organized, attentive to detail, tech savvy, proactive, and strong in written and verbal communications.  The role will require an in-office presence in our Arlington, VA office (at least 2-3 days per week), and will provide support to project teams throughout the Health Sciences Spearhead and the South Region (including Atlanta and Raleigh). Your New RoleYou will join the Health Sciences Spearhead and the South Region Team within our Environment and Health MarketAs our new member of the team, your key tasks and responsibilities will include:

• Assist multiple Project Managers (PMs) in managing all activities related to the project life cycle, from proposal initiation through execution and closeout.
• Interface with the legal and compliance departments to ensure Agreements and other contractual documents are thoroughly reviewed and any comments are adjudicated with the PM team and the client for execution.
• Develop and coordinate subcontract agreements, as required, in accordance with Ramboll’s standard template.
• Set up prospective project opportunities in CRM and work with PMs to update progress through the bid/proposal and project initiation process.
• Work with project leadership to evaluate risks of projects and obtain required management approvals within Ramboll’s Project Model framework.
• Help develop change orders, submittals, Requests for Information (RFIs), and transmittals as well as maintaining logs to manage these documents.
• Track project progress with respect to established milestones and budgets.
• Support preparation of client and bid deliverables, including document formatting and finalization.
• Assist PM with invoice preparation and reviews for approval and timely delivery to clients.
• Serve as an early adopter of new internal processes and tools and onboard project teams on their appropriate use.
• Provide support to the Arlington Office Manager for in-office business meetings or events as needed.

Work at the heart of sustainable changeRamboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.About YouFrom the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe a good starting point includes:

• Bachelor’s degree in science, engineering, business, or project management is preferred. Relevant college coursework or related experience will also be considered.
• 2-3 years of prior work experience in a professional services organization.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, OneNote, and Teams.
• Experience with document management and storage systems, such as SharePoint, file management, and Client Relationship Management (CRM) applications, would be beneficial.
• Willingness to adapt to the needs of different project teams and clients.
• Personal qualities that will help you succeed in this role include being a team player and a confident communicator with the ability to support a diverse team of individuals to drive for results.
• Clear and concise in written and verbal communications.
• You must have a “Can Do” attitude and flexibility to adapt to ever changing priorities and varying project requirements.

An equal opportunity employerEquality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength, and that different experiences and perspectives are essential to creating truly sustainable societies. We invite applications from candidates of all backgrounds, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. Please reach out to our recruitment t0 our recruitment team to discuss any adjustments that you might require during the application process.All your information will be kept confidential according to EEO guidelines.